What are the various HRIS Functions?
HRIS is a huge umbrella that covers a wide range of day-to-day employee activities. This includes Organisation Chart creation, Recruitment, On-
Boarding, Organisational Policies, Attendance , Punctuality, Training, Leave , Tour, Weekly off, Holidays, Shifts, Roster, IN/OUT movement, Field Staff Geo- location tagging, Paydays at end of the month, payroll calculation, PF, ESI, TDS, Bank Statement, Statutory Compliances, etc. Organizations can choose single to multiple HRIS tools as per their requirements.
Organisation Chart: Basis of all organisations is an organisation chart which defines the various positions in the organisations and their hierarchy, include filled positions and the vacant ones. Based on this the jobs are advertised.
Recruitment: Based on the advertised jobs candidates apply and are called for various levels of interviews and selected.
On-Boarding: The selected candidates are taken through a process where their certificates and other papers are scrutinised and scanned copies are stored in RS-HRIS for future reference. All their other personal data like date of birth, address, father’s name, bank account, etc. are captured.
Organisational Policies: All organisations have specific policies defined for themselves like Weekly off days, Shifts, Grade wise policies, Type of Leaves and leave policy, Relaxation in IN and OUT time, Number of late comings allowed in a month, Half day leave, Punctuality rules, etc. Parameters are set for all these policies in RS-HRIS in the beginning.
Attendance: The bed rock on which RS-HRIS stands is the Online Automatic Capture of Attendance, Automatic processing and generation of reports and Automatic distribution of relevant reports through emails and SMS to all stake holders. All this happens in real time. Management gets to see the attendance of the employees instantaneously as soon as they report for work on their Mobile Phones/ Laptops/ Computers from where ever they are – homes/ on tour/ on holiday/ etc. A large number of Attendance reports Daily, Periodic, Monthly – Present, Late coming, Early going, Hours worked, Overtime, Muster roll, Absenteeism, IN-OUT movement, etc. are available online.
Shifts and Roster: Unlimited shifts can be defined in RS-HRIS. Each shift’s start and end time, relaxations allowed, break shift, lunch breaks, shift starts on day one and ends in day two, etc. are defined one time. Roster making for of all the employees can be made centrally or distributed to the various HODs. Auto- shifts is possible if separate IN and OUT machines are defined. Flexi-shift can also be defined for organisation wanting it.
Training: RS-HRIS can keep track of the trainings imparted to employees. Trainer wise, Training wise and employee wise reports are available
Leaves: Unlimited types of leaves can be defined in RS-HRIS. Various leave rules like number of leaves allowed in a month/ year; accumulation allowed or not; grouping of various types of leaves allowed or not; etc. Employees can apply for leaves themselves, it can be approved by multiple levels.